Print Like a Pro: Step-by-Step Guide on How to Print Envelopes on HP Printers

Have you ever struggled with printing envelopes on your HP printer? It can be a frustrating experience, especially when you have important mail that needs to go out. Thankfully, there are a few simple steps you can take to ensure your envelopes come out perfectly every time. In this blog, we’ll take a look at some of the best practices for printing envelopes on HP printers, including software settings, paper types, and troubleshooting tips.

So, whether you’re a business owner sending out invoices or just need to mail a letter to a friend, you’ll be able to print envelopes with ease.

Step 1: Load the Envelope

Printing envelopes on an HP printer is not as complicated as it may seem. The first step is to load the envelope into the printer. Make sure the printer is turned on and the paper tray is empty.

Take one envelope and place it in the tray with the address side facing down and the flap side up. Adjust the paper guides to the size of the envelope to avoid paper jams. It is important to note that not all HP printers support envelope printing, so make sure to check your printer manual or manufacturer’s website to verify if your printer is capable of handling envelopes.

Once the envelope is properly loaded, you can move on to the next step of setting up the print job.

Locate and adjust the paper guides

When it comes to printing envelopes, the first step is to properly load the envelope into the printer. To do this, it’s important to locate and adjust the paper guides in order to prevent any jams or misprints. The paper guides are located in the input tray of the printer and can be adjusted to fit the size of the envelope being printed.

Make sure to align the guides snugly against the envelope to keep it in place during printing. Additionally, it’s important to check the printer’s manual for any specific instructions on adjusting the paper guides, as different printers may have different guidelines. By properly adjusting the paper guides, you can ensure a successful and seamless printing process for your envelopes.

So, don’t hesitate, grab those envelopes and let’s get printing!

how to print an envelope on a hp printer

Load the envelope into the paper tray

When it comes to printing envelopes, it’s important to properly load them into the paper tray to avoid any jams or misfeeds. The first step is to make sure the tray is adjusted to fit the size of the envelope you’ll be printing on. Once that’s done, take the stack of envelopes, hold them firmly and tap them on a flat surface to ensure they’re properly aligned.

Then, slide them into the paper tray with the flap facing down and the address side facing up. Make sure the stack isn’t too thick or too thin, as this can cause feeding issues. Once the envelopes are loaded, make sure to adjust the guides on the tray to ensure they’re snugly in place.

With these simple steps, you can be sure that your envelopes will be loaded properly and ready for printing.

Step 2: Set Up the Printer Settings

Now that you have your envelope loaded in the printer and the correct size selected, it’s time to set up the printer settings to ensure a successful print job. When printing envelopes on an HP printer, it’s important to select the correct media type in the printer properties. This will ensure that the printer uses the appropriate amount of ink and that the image is printed correctly.

To access the printer properties, go to the Control Panel and select “Devices and Printers”. From there, right-click on your printer and select “Printing preferences”. In the “Paper/Quality” tab, select the appropriate envelope size from the drop-down menu and then choose the appropriate media type.

Depending on your printer, the media type you need to select may be labeled differently, so consult your printer manual if you’re unsure. Once you’ve selected the correct settings, you’re ready to print your envelope. Just hit “Print” and wait for your envelope to come out perfectly printed and ready to go.

Open Print Settings

After choosing your document and clicking “Print” on your computer, the next step is to set up the printer settings. Click on “Open Print Settings” to access a variety of options, including paper size, orientation, quality, and more. This is where you can customize the settings to best fit your needs.

If you are printing a larger document, you may want to choose a higher quality print option to ensure better clarity and readability. On the other hand, if you are printing something that does not require high quality, such as a rough draft, you may want to choose a lower quality option to save ink and paper. Don’t forget to also check your printer’s default settings to make sure they align with your preferences.

Remember to keep in mind the environmental impact as well. By making mindful choices in your printer settings, you can do your part in reducing waste and conserving resources.

Select Envelope from the list of paper sizes

When it comes to printing on envelopes, it is important to set up the printer settings appropriately. Step 2 of the process is to select the envelope size from the list of paper size options. This will ensure that the printer prints the document on the envelope accurately without any issues.

It is important to note that not all printers have envelope size options, and if your printer does not have this feature, it may be best to consult the printer manual or reach out to the manufacturer for assistance. Once you have selected the envelope size, it is also important to adjust any other necessary settings, such as the paper type and print quality. By taking the time to properly set up your printer settings, you can ensure that your envelopes print perfectly every time.

Adjust any necessary printing options (e.g. print quality)

When it comes to printing a document or an image, it is essential to adjust the necessary printer settings to ensure that the final output is of the desired quality. The printer settings refer to the specifications of the document, such as print quality, paper size, page orientation, and color scheme, among others. The print quality is one of the critical settings that you need to check before printing.

You can choose between several options, such as draft, normal, or high-quality print, depending on your requirements. The higher the print quality, the better the color accuracy and resolution of the image or document. However, keep in mind that higher print quality often results in more ink consumption and longer printing times.

Therefore, it is essential to balance your needs and preferences while setting up the printer settings for a smooth printing experience. Overall, understanding the printer settings is crucial for achieving the best possible printing results.

Step 3: Print the Envelope

If you own an HP printer and need to print an envelope, it’s actually quite easy to do. First, make sure your printer is properly loaded with the appropriate paper size and type, and that you have the correct envelope size selected in your computer’s print settings. Next, open the document you want to print and make sure the address is formatted correctly for an envelope.

Then, click on the “Print” button and select “Envelopes” from the list of printing options. This will bring up a window where you can enter the recipient’s address and adjust any printing settings as needed. Finally, hit “Print” and your envelope should come out perfectly printed and ready to go.

With a few simple steps and some attention to detail, you can easily print envelopes on your HP printer whenever you need them.

Click on the Print button

Once you’ve entered all the necessary details, the final step is to print the envelope. It’s a fairly simple process — just click on the Print button. But before you do that, make sure that your printer is loaded with the appropriate size and type of paper.

If you’re printing a standard letter-sized envelope, you can use regular 5 x 11-inch paper and fold it in half so that it fits. You can also use special envelope paper that comes pre-cut to the correct size and has adhesive backing.

Once you’ve made sure that everything is set up correctly, hit that Print button and wait for your envelope to come out. If you’re sending a batch of letters, make sure to double-check that each one is printing correctly and that the address is legible. And that’s it — your envelopes are ready to be mailed out!

Wait for the printer to finish the print job

After setting up your printer and selecting the correct envelope size, you are now ready to print your envelope. The third step is the actual printing of the envelope. Before clicking on the “print” button, ensure that your printer is ready and that the envelope is properly loaded.

Once you click on the “print” button, wait patiently for your printer to finish the print job. Avoid the temptation of opening the printer tray or touching the envelope while it’s printing as this may cause the printer to jam or make the ink smudge. Trust the printer to do its job well and resist the urge to interfere until it’s done.

By following this step, you will prevent any printing errors and ensure that the envelope is printed correctly. Whether it’s a mailing envelope or a greeting card envelope, taking the time to print it well means that the recipient will be able to read your message clearly and appreciate your attention to detail. So, take a deep breath, press “print,” and wait for the printer to do its magic.

Conclusion: Printing Envelopes is an Easy and Quick Task on HP Printers

So there you have it, friends! Printing an envelope on your trusty HP printer is as easy as pie. All you need is a little bit of tech know-how, a dash of creativity, and a pinch of patience. And before you know it, you’ll be sending snail mail with style and ease.

So get ready to wow your friends and colleagues with your envelope-printing prowess. Happy printing!”


What is the standard size of an envelope that can be printed on an HP printer?
The standard size for an envelope that can be printed on an HP printer is 4.125 x 9.5 inches

How do I load envelopes in an HP printer?
To load envelopes in an HP printer, open the input tray, adjust the paper guides to fit the envelopes, and load them with the flap side facing up and the bottom edge of the envelope towards the printer.

Which software can I use to print envelopes on an HP printer?
HP Smart app, HP ePrint app, or Microsoft Word are some of the software that can be used to print envelopes on an HP printer.

Can I print a logo or image on an envelope using an HP printer?
Yes, an HP printer allows you to print logos or images on an envelope. You can either use the software provided by the printer or use an image editing software to design it.